Frequently Asked Questions
  1. Who is eligible to submit a proposal?
  2. What types of projects can a proposal be submitted for?
  3. How technical should a proposal be?
  4. What type of time commitment is included?
  5. How long should my proposal be?
  6. How much funding may I request, and what is the average amount of funding awarded per project?
  7. What items can be covered by a UROP grant?
  8. What should I include in the itemized budget?
  9. If I do not get funding, can I still do research?
  10. How is it determined that a project will be funded?
  11. How are evaluations and funding decisions made for proposal submissions that investigate different components of the same project?
  12. If I do not get funding, can I still apply for the UCI Undergraduate Research Symposium and The UCI Undergraduate Research Journal?
  13. What happens if I’m awarded funding, but I can’t attend the Symposium?
  14. My presentation at the Symposium will be different from what was proposed. Is this acceptable?
  15. May I reapply if I was previously awarded or not awarded?
  16. May I submit both UROP and SURP proposals for the same project?
  17. What is an Honorary Fellow?
  18. I have other sources of funding or expect to generate revenue for my project (such as in ticket sales for a performance). Should I include that in my itemized budget?
  19. May I be reimbursed for expenses already incurred?
  20. What happens if there is money left over?
  21. May I charge against the account number provided in my award letter?
  22. The grant money expires June 30, but I need to use it after that date. What do I do?
  23. May I transfer my award to another student?
  24. May I sign up for academic credit and receive a UROP grant?
  25. May I have more than one mentor?
  26. I am an international student at UCI. May I submit a proposal for funding?
  27. May I submit a research proposal while I am studying abroad or in relation to my experience abroad?
  28. What if I want to discontinue my project?

 

Who is eligible to submit a proposal?
All UCI undergraduate students from all disciplines and majors who are participating in a research project or creative activity with a UCI faculty mentor and are in good academic standing are eligible to respond to the current Call for Proposals.


What types of projects can a proposal be submitted for?
A proposal can be submitted for any faculty-mentored research project or creative activity performed by one or more UCI undergraduate students. We welcome proposals from all disciplines and schools.


How technical should a proposal be?
The proposal should include some background on the topic, what exactly is being researched or creatively developed or produced, the role of the student, a projected timeline, an itemized budget, references, the student’s personal statement, and a letter of support from the faculty mentor (submitted separately by the mentor after the original submission). For more help, consult the Proposal Guidelines and browse through some Sample Proposals.


What type of time commitment is included?
Although there is no requirement, a project should generally last at least two quarters. There are students, however, who have been doing research for more than two years, often because the original project evolved into other projects. It all depends on the relationship developed between the student and their faculty mentor and the performance of the student.


How long should my proposal be?
Typical proposals are five double-spaced pages, but yours can be as long or as short as it needs to be to justify your request in a convincing manner. See the Sample Proposals and Proposal Guidelines for more information.


How much funding may I request, and what is the average amount of funding awarded per project?
For individual proposals that involve only one student, requests can be for up to $1,000, with the average amount of funding expected to be close to $500. For group projects, requests can be for up to $2,500, with the average amount of funding expected to be close to $1,200.


What items can be covered by a UROP grant?
Items that can be covered by a UROP grant include chemicals, expendable supplies, reference materials, animals, mailing, copying/printing, phone calls/postage/faxing, mileage, specialized software that is not available on campus, compensation for human subjects, travel when needed to conduct research, presentation materials, rental of facilities, or any other related costs. Items that are NOT covered include standard laboratory setup, standard software, major hardware purchases, books, salaries and stipends, travel expenditures only, or items that can be borrowed or rented at a much lower cost.


What should I include in the itemized budget?
The budget should include an itemized list of projected expenses and the total cost of your project, specifying the amount requested from UROP, other sources of funding (other grants, personal funds, etc.), and any other expenses not funded from UROP, with an explanation of how those costs will be covered.


If I do not get funding, can I still do research?
Of course! UROP only facilitates and provides funding, if needed. If you don’t get funding, the continuation of your project depends upon the approval of your faculty mentor.


How is it determined that a project will be funded?
The UROP Faculty Advisory Board reviews the proposals submitted to UROP. In general, UROP Fellowships are awarded based on the Faculty Advisory Board's recommendations and funds available. In addition, some proposals are submitted just for the recognition of receiving a UROP Honorary Fellowship, with no request for funding.


How are evaluations and funding decisions made for proposal submissions that investigate different components of the same project?
We welcome individual or group proposal submissions that investigate different aspects of the same project; however, evaluation and funding decisions consider the relationship of the components and how they meet the overall goals and needs of the whole project.


If I do not get funding, can I still apply for the UCI Undergraduate Research Symposium and The UCI Undergraduate Research Journal?
Yes! We encourage you to apply for both.


What happens if I’m awarded funding, but I can’t attend the Symposium?
Students who are funded are required to present at the UCI Undergraduate Research Symposium. You must speak with UROP Director Said Shokair to make other arrangements if you cannot attend the Symposium.


My presentation at the Symposium will be different from what was proposed. Is this acceptable?
Yes, but any dramatic changes (such as a different project or different mentor) need to be approved by your faculty mentor. Notify UROP of any pertinent changes.


May I reapply if I was previously awarded or not awarded?
Yes. If you are applying for more money for a project you are working on, you must justify the need for more funding. You can also apply for a new project that you are working on even if you were awarded in the past. If you applied, but were not selected for funding in the past, you are welcome to apply again, but we recommend that you first learn about weaknesses in your previous submission by making an appointment with UROP Director Said Shokair.


May I submit both UROP and SURP proposals for the same project?
Yes. UROP funding is for research-related supplies and expenses, and SURP’s stipend is in support of your time and efforts.


What is an Honorary Fellow?
An Honorary Fellow has enough funding for his/her project, but would like the recognition and benefits that go with being a UROP Fellow. An Honorary Fellowship is also awarded if a project has substantial merit, but sufficient funds are not available.


I have other sources of funding or expect to generate revenue for my project (such as in ticket sales for a performance). Should I include that in my itemized budget?
Yes. An itemized budget should include all your costs, including your projected expenses, and other sources of funding that might help cover the costs associated with your project. Your request to UROP for funding is for expenses (under $1,000) that are not covered by other funding.


May I be reimbursed for expenses already incurred?
Expenses can be retroactive to the beginning of the quarter in which you submitted your proposal.


What happens if there is money left over?
If you received the money as a stipend, you can write a check to "UC Regents" for the money that is left over and bring it to the UROP Office. If the money was deposited into a departmental account, that department will transfer back any remaining money.


May I charge against the account number provided in my award letter?
You need to work with your faculty mentor and department business manager to use the funds.


The grant money expires June 30, but I need to use it after that date. What do I do?
Send an e-mail to UROP Director Said Shokair requesting to carry funds into the next fiscal year. Be sure to explain why this is necessary. Remember to copy your faculty mentor on all communication with the UROP Office.


May I transfer my award to another student?
No. If another student needs funding, s/he must apply for his or her own project. If you are part of a group project, and a member drops out, funding for the project won’t change. Please notify UROP Director Said Shokair of this change for our records.


May I sign up for academic credit and receive a UROP grant?
Yes. A UROP grant helps cover research-related supplies and expenses. It does not pay for your time and efforts. Receiving academic credit is something you need to discuss directly with your faculty mentor.


May I have more than one mentor?
Yes. Make sure that you have discussed and received approval regarding this arrangement from all faculty mentors.


I am an international student at UCI. May I submit a proposal for funding?
Yes. You can apply as long as you are a UCI undergraduate in good academic standing.


May I submit a research proposal while studying abroad or in relation to my experience abroad?
Yes, we invite you to submit a proposal and request to be considered for the UROP Research Abroad Fellowship as long as your project is mentored and supervised by a UCI faculty mentor. If you need help arranging your research abroad or finding a faculty mentor abroad, please contact the Study Abroad Center.


What if I want to discontinue my project?
Meet and discuss this with your faculty mentor. If you have come to the decision to terminate your involvement with a project, write an e-mail to UROP Director Said Shokair explaining your situation in detail. If you decide to end your project after you have received a stipend, return the check to the UROP Office or, if it has already been deposited, write a check for the amount of the award to “UC Regents” and bring it to the UROP Office.

 



For any other questions, please contact the UROP Office.

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