Frequently Asked Questions
  1. Who can participate in the Symposium? Who can attend the Symposium?
  2. When do I have to submit an application and abstract to present at the 2012 Symposium?
  3. How are applications accepted and abstracts reviewed?
  4. How do I know if I am an oral presenter or a poster presenter?
  5. Do SURP or UROP Fellows (meaning you have received a UROP or SURP grant in support of your project) need to submit an application and abstract to present at the Symposium?
  6. What happens if I'm awarded a UROP or SURP grant, but I can't make the Symposium?
  7. I worked on two different projects. Can I make two presentations?
  8. Can a group of us make one presentation?
  9. Can I present if I do not have an IRB or IACUC approval (assuming your project includes human or animal subjects, respectively)?
  10. Can I have a non-UCI faculty mentor and still present at the Symposium?
  11. What are the requirements for the abstract?
  12. Can I invite friends and family to come view my presentation?
  13. What are the requirements for posters?
  14. What are the requirements for the oral presentations?
  15. What if I need audio-visuals during the Symposium?
  16. Can I make any changes to the title, abstract or equipment requested on my application after its been submitted?
  17. I am not a UROP or SURP Fellow, and my project was not funded by other sources. Can I request some financial support to alleviate the cost of preparing my presentation?
  18. My presentation at the Symposium will be different from what was proposed. Is this acceptable?
  19. Can I go over my presentation with a member of the UROP Team?
  20. When does a presenter need to arrive at the Symposium?
  21. I am in the Biological Sciences Excellence in Research Program. Can I participate in UROP's programs?



Who can participate in the Symposium? Who can attend the Symposium?
Any UCI undergraduate who has been conducting a faculty-mentored research project or creative activity is eligible to submit an application and abstract to present at the Symposium. Everyone is welcome and encouraged to attend.


When do I have to submit an application and abstract to present at the 2017 Symposium?
The deadline is Monday, April 24, 2017.


How are applications accepted and abstracts reviewed?
After consultation with the members of the UCI faculty, UROP Director Said Shokair will notify students of the status of their application.


How do I know if I am an oral presenter or a poster presenter?
On the application, you will indicate your preference of oral or poster (a performance is considered an oral presentation); you can select both. Upon review of your application, and acceptance of your abstract, you will receive a confirmation e-mail from Said Shokair, UROP Director, indicating the time and location of your oral presentation or simply confirming your poster presentation, depending on what you checked in your application.


Do SURP or UROP Fellows (meaning you have received a UROP or SURP grant in support of your project) need to submit an application and abstract to present at the Symposium?
Yes. Fellows are required to present at the Symposium and must submit an abstract by the deadline date.


What happens if I'm awarded a UROP or SURP grant, but I can't make the Symposium?
You must contact UROP Director Said Shokair to make other arrangements.


I worked on two different projects. Can I make two presentations?
Yes, but remember to submit an Application & Abstract Submission Form for each project you wish to present.


Can a group of us make one presentation?
Yes. This is considered a "group presentation" and all presenters must be undergraduates.


Can I present if I do not have an IRB or IACUC approval (assuming your project includes human or animal subjects, respectively)?
No. Your application will be rejected if we are not able to verify the protocol number you provided on your application.


Can I have a non-UCI faculty mentor and still present at the Symposium?
Yes. You are eligible to submit an application and abstract for the Symposium. Your mentor can be a faculty mentor at another institution, or a senior researcher at a national, private, or federal organization. You still need to provide evidence of IRB or IACUC approval for your study, as applicable.


What are the requirements for the abstract?
It must be saved as a Microsoft Word document and be text only (no graphs, charts, or tables). It should be no longer than 250 words, typed as one single-spaced paragraph. You can view the Guidelines and Sample Abstracts online. Make sure to review and edit the abstract with your faculty mentor before you submit it.


Can I invite friends and family to come view my presentation?
Yes. You can invite as many guests as you would like after your presentation has been scheduled. We also ask that all guests RSVP by Wednesday, May 11.

What are the requirements for posters?
The Symposium Guidelines provide the complete requirements and samples posters, but here is a brief summary. Poster presentations must be displayed on a 3' or 4' (height) by 4' (width) poster board, which may be purchased at a stationery or an art supply store. UROP does not provide poster boards. Space on a poster is limited, so pick what to present wisely. Your display should be self-explanatory and have a logical flow so that others are able to follow even if you are not present. Place your title at the top of the poster and make sure that the text is large (usually at least 2 inches in height) and clear. Include your name and major, and the name of your faculty mentor and his/her department, in addition to other co-authors. Incorporate appropriate graphics in your poster. Label or describe any charts, tables, figures, graphs, or photos that you use.


What are the requirements for the oral presentations?
Consult the Symposium Guidelines for help in crafting an oral presentation.


What if I need audio-visuals during the Symposium?
On the application, let UROP know what you need for your presentation, whether it's a slide projector and screen, VCR/TV, tape player, CD player, overhead projector and screen, computer, or software. You will be notified by e-mail (at the address you provided on your application) prior to the Symposium if we are not able to accommodate your equipment requests as indicated on your application. At this time we will ask you to bring your presentation on a different medium.


Can I make any changes to the title, abstract or equipment requested on my application after it has been submitted?
Yes, you will have close to ten days to make these changes online under the profile of your submission.


I am not a UROP or SURP Fellow, and my project was not funded by other sources. Can I request some financial support to alleviate the cost of preparing my presentation?
Yes. Please submit your request to Said Shokair, UROP Director, via e-mail: shokair@uci.edu and indicate a detailed list of your projected or actual expenses.


My presentation at the Symposium will be different from what was proposed. Is this acceptable?
Yes, but any dramatic changes (such as different project or different mentor) need to be approved by your faculty mentor. Notify UROP of any pertinent changes.


Can I go over my presentation with a member of the UROP Team?
Yes, if you are not able to attend one of these workshops:

Prepare for Symposium Workshops
Location: Student Services II, Classroom 1010A/B
Time/Date: Wednesday, April 19, Thursday, April 27 and Wednesday, May 3, all 3-5 PM

Learn to present the results of your research project clearly and effectively in a professional setting. This workshop covers techniques of making an oral or poster presentation and discusses the schedule of the UCI Undergraduate Research Symposium. Developing your communication skills should be a priority regardless of what you want to do in the future.

Practice Your Presentation
Location: Student Center: Crescent Bay A
Times/Dates: Tuesday, May 16, Wednesday, May 17, Thursday, May 18, all 3-5 PM

Practice! Practice! Practice! Get valuable advice from peers and UROP Advisors on how to perfect your presentation. Attend a practice session and become familiar with the equipment and software available for you to use on the day of the Symposium. The more you practice the more comfortable you will be in making an outstanding Symposium presentation.


When does a presenter need to arrive at the Symposium?

We ask that all presenters arrive during the initial registration period, between 7:30-8:20 a.m. At this time poster presenters will be taken to their assigned easel or table by a student volunteer. Oral presenters should familiarize themselves with the room and any equipment that they will use in their presentation. As a sign of respect to other presenters we request that all oral presenters plan to be in their room for all of the presentations in their session. We encourage presenters and their guests to stay for the rest of the day and enjoy the activities of the event.


I am in the Biological Sciences Excellence in Research Program. Can I participate in UROP's programs?

Yes. We recommend that you participate in both.

 

For any other questions, please contact the UROP Office.

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